Westchester Land Trust is eager to welcome a passionate and engaging professional to serve as its operations manager. This administrative role includes management of a bustling headquarters based in Bedford Hills, NY. The operations
manager is a jack-of-all-trades, a team player, and a problem solver who works closely with WLTs president as the administrative center of the organization. The operations manager is involved in many aspects of WLT
including board and staff orientation and support, human resources, accounting, recordkeeping, insurance,
reporting, technology and cybersecurity, and office systems. The operations manager has an outward-facing
role, assisting with events, maintaining strong community, donor, and partner relationships. The salaried
position is full-time, five days per week, based primarily in the office, with occasional remote, evening, and
weekend work.
Responsibilities:
Business Operations and Financial Administration
Manage the operations annual budget and assist with preparation of organization budget
Collaborate with president and accountant to establish, maintain, and improve internal financial
processes and procedures
Oversee annual audit and IRS Form 990 filing, and charitable filings in CT and NY
Inventory and order office supplies/equipment; oversee repairs/upgrades of phone systems, computer
systems, presentation equipment, etc.
Maintain insurance and licensing documentation for contractors and manage leases and maintenance ntracts
Oversee and implement recordkeeping policies and practices
Serve as the liaison with pro bono attorneys
Oversee procurement of insurance policies, leases, and contracts for administrative and IT services to
ensure best use of resources
Oversee accreditation by the Land Trust Accreditation Commission, including the reaccreditation
process; stay current on Land Trust Alliance Standards & Practices as they apply to job function
Maintain updated operations manual and calendar
Prepare and submit lobbying reports
Schedule and assist with the facilitation of staff meetings, trainings, and outings
Coordinate and provide logistic support for meetings
Attend board meetings and committee meetings and maintain meeting records
Assist in the preparation and distribution of meeting materials, including financial reporting
Manage program and event calendar and provide administrative support to staff as instructed by
president
Human Resources
With the president, lead human resources by undertaking routine review of benefits program, updating
job descriptions and org chart, providing human resources support, including (but not limited to)
providing necessary forms, documents and trainings to staff, board, and volunteers in accordance with
all NY laws, including payroll, Simple IRA, health insurance, COI policies, and liability waivers
Property Management
Identify, prioritize, and budget for capital and property management projects at SHF; oversee RFP
process and manage contractors
Community Engagement
Assist with community volunteer farming days at SHF, from April through October
Assist with coordination of public events and fundraisers as needed
Minimum Qualifications
Proven administrative record with at least five years of experience in a related field. Strong organizational skills
and attention to detail. Ability to coordinate multiple projects simultaneously, set and meet deadlines, and
work as part of a team and independently. Strong sense of ethics and humor, integrity, discretion, and ability
to maintain confidentiality. Notary license is a plus. Valid drivers license required. Ability to work occasional
non-standard hours, including evenings and weekends.
To Apply
Send a cover letter and resume to
info@westchesterlandtrust.org with Operations Manager in the subject
line. No phone calls, please. Applications without a cover letter will not be reviewed. Successful candidates will be notified.