We are looking for a detail-oriented Receptionist to join our team on a Contract basis in New York, New York. This role requires someone with excellent communication skills and the ability to manage multiple tasks efficiently in a fast-paced environment. If you are organized, adaptable, and enjoy being the first point of contact, we encourage you to apply.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring accurate call transfers and prompt responses.<br>• Welcome and assist visitors, clients, and staff with courtesy and professionalism.<br>• Handle sensitive and confidential documents while maintaining discretion and security.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Communicate effectively with managers and clients regarding deadlines or job-related concerns.<br>• Perform administrative duties, including scheduling appointments and maintaining office records.<br>• Operate and manage a switchboard system to support efficient communication within the organization.<br>• Assist with special projects or tasks as assigned by management.<br>• Ensure the reception area remains organized and presentable at all times.
Our client is seeking a detail-oriented and proactive Executive Admin/Receptionist to take on a dynamic, multi-functional role within their organization. This individual will oversee front office operations while simultaneously handling key administrative responsibilities. The ideal candidate will ensure smooth day-to-day business operations, maintaining detail oriented and efficient interactions with both clients and employees. Key Responsibilities: Facility Readiness: Conduct daily walk-throughs to ensure cleanliness, operational readiness, and the replenishment of supplies across the facility (Source: "US Demand for Skilled Talent Q1 2025"). Manage inventory and refilling of office and breakroom supplies, including maintaining tea/coffee stations (Source: Robert Half placement data). Coordinate printing needs, office shipping services, and order administrative supplies as required (Source: Robert Half placement data). Provide logistical support for client visits and assist with ad hoc administrative tasks. Reception Duties: Professionally manage the reception area, welcoming clients, guests, and employees. Adhere to security protocols, including ID badge management and access tracking. Handle mailroom operations and shipping requirements with carriers such as FedEx and UPS (Source: Robert Half placement data). Manage conference room reservations, ensuring readiness and cleanliness for scheduled meetings (Source: Robert Half placement data). Executive Admin Duties: Procure and manage supplies for pantries, copiers, and general office use. Ensure cleanliness and maintenance of office equipment, coordinating with building management as needed. Maintain seating occupancy data and contribute to recommendations for space optimization. Assist in vendor relationship management, including tracking budgets and preparing reports (Source: Robert Half placement data). Organize daily, monthly, and billing reports. Tackle additional administrative tasks and projects as assigned by the Office Admin/Supervisor (Source: "US Demand for Skilled Talent Q1 2025"). Qualifications: Associate degree preferred. permanent, office-based role (Monday to Friday). 4–7 years of experience in administrative and reception roles for medium-sized facilities (100–200 associates preferred) (Source: "US Demand for Skilled Talent Q1 2025"). Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management protocols (Source: Robert Half placement data). Outstanding English communication skills (written and verbal). Demonstrated ability to manage tasks collaboratively and independently in a multicultural work environment. Problem-solving, organizational, and decision-making skills with an adaptive and proactive mindset. Availability to respond to onsite emergencies and flexibility to work outside regular hours when required. Core Competencies: Multiline phone system management. Expertise in email correspondence and accurate data entry. Excellent customer service skills, maintaining a detail oriented and welcoming presence.
We are looking for an experienced receptionist with 3-6 years of expertise to join our team in Brooklyn, New York. In this long-term contract position, you will be the first point of contact for visitors and clients, ensuring smooth operations and providing excellent customer service. This role demands strong organizational skills and the ability to manage multiple tasks in a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Greet visitors and clients in a detail-oriented and courteous manner, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls and taking detailed messages as needed.<br>• Coordinate meeting room reservations, including catering and audio-visual setup, to support seamless events.<br>• Maintain accurate records through data entry and ensure the organized management of office supplies and inventory.<br>• Collaborate with external partners and vendors to facilitate service delivery and operational needs.<br>• Monitor and uphold security protocols by managing visitor access and ensuring compliance with facility guidelines.<br>• Provide support for daily operations, including scheduling, correspondence, and other administrative tasks.<br>• Handle incoming and outgoing mail and deliveries, ensuring timely distribution and organization.<br>• Assist in reviewing and improving processes to enhance overall efficiency and service quality.<br>• Act as a liaison between departments to ensure effective communication and coordination.
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment and takes pride in providing exceptional support to both internal teams and external clients. As the first point of contact, you will play a vital role in ensuring smooth office operations and delivering outstanding customer service.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring they feel welcomed and attended to.<br>• Operate and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Maintain accurate records by performing efficient data entry and file organization.<br>• Handle email correspondence professionally, responding to inquiries in a timely manner.<br>• Schedule and coordinate appointments while managing calendars effectively.<br>• Support daily office operations by organizing files and maintaining a clean reception area.<br>• Use Microsoft Office tools, such as Word, Excel, and Outlook, to create and manage documents.<br>• Collaborate with team members to address customer needs and enhance service quality.<br>• Demonstrate excellent interpersonal skills when interacting with clients and staff.<br>• Provide administrative support for various tasks as needed.
We are looking for a meticulous Medical Receptionist to join our team on a contract basis in Florham Park, New Jersey. In this role, you will play a vital part in ensuring smooth daily operations within a healthcare setting, providing exceptional support to both patients and staff. This position offers an opportunity to contribute to a dynamic environment while leveraging your administrative and medical office expertise.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, ensuring a welcoming and organized front desk experience.<br>• Manage patient check-in and check-out processes efficiently, verifying necessary documentation and information.<br>• Handle insurance verifications and ensure accurate input of details into the system.<br>• Coordinate appointments and maintain the calendar to optimize scheduling.<br>• Perform light billing tasks and assist with payment processing as needed.<br>• Utilize medical records software to update and manage patient files with precision.<br>• Address patient inquiries and resolve concerns promptly and professionally.<br>• Collaborate with healthcare staff to ensure seamless communication and workflow.<br>• Maintain confidentiality and adhere to HIPAA regulations at all times.
We are looking for a dedicated Front Desk Medical Receptionist to join a thriving medical spa in Newtown, Connecticut. This role involves providing exceptional customer service to clients while managing various administrative tasks to support the office's operations. If you're passionate about wellness and enjoy working in a dynamic, client-focused environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Respond promptly to client inquiries about services, ensuring all questions are addressed professionally.<br>• Follow up with potential clients generated through the website or digital marketing campaigns.<br>• Schedule appointments and coordinate with medical staff, including doctors, physician assistants, and nurses, to ensure seamless service delivery.<br>• Maintain and update the office calendar, ensuring accurate scheduling of services and staff availability.<br>• Handle administrative tasks such as faxing, coding, and taking detailed notes as needed.<br>• Manage inbound calls using a multi-line phone system, directing calls appropriately and taking accurate messages.<br>• Process payments and manage cash transactions while maintaining accurate financial records.<br>• Provide courteous and efficient assistance to walk-in clients and ensure a welcoming reception area.<br>• Utilize CRM tools to organize client information and track leads effectively.
We are looking for a detail-oriented and experienced Bilingual Spanish Receptionist to join our team in New York, New York. The ideal candidate will excel in providing exceptional front desk support, managing administrative tasks, and ensuring seamless scheduling and communication. This role requires strong organizational skills, attention to detail, and the ability to engage effectively with clients and team members.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a detail-oriented and welcoming environment.<br>• Schedule and coordinate meetings, including reserving conference rooms and preparing necessary materials.<br>• Manage calendars and appointments efficiently to support seamless operations.<br>• Oversee and maintain the organization of conference rooms, ensuring they are ready for use.<br>• Provide administrative support for benefits-related tasks, such as claim administration and COBRA processes.<br>• Utilize tools like ADP Workforce Now and CRM systems to manage data and assist with employee benefits.<br>• Assist in auditing and verifying benefit functions to ensure compliance and accuracy.<br>• Handle inquiries related to 401(k) and other retirement savings plans with professionalism and confidentiality.<br>• Collaborate with internal teams to streamline communication and administrative processes.
<p>We are looking for a dedicated Medical Receptionist to join our team in Sparta, New Jersey. This long-term contract position offers an excellent opportunity to contribute to healthcare services by supporting patients and ensuring their needs are met efficiently. The ideal candidate will possess strong organizational skills and a commitment to delivering exceptional service in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients warmly and assist them with any inquiries to ensure a positive experience.</p><p>• Enter patient demographic and insurance details accurately into the system.</p><p>• Collect co-payments and outstanding balances during patient visits.</p><p>• Verify insurance eligibility and obtain referrals when necessary.</p><p>• Schedule appointments efficiently while managing patient flow.</p><p>• Provide support across multiple locations within the regional area when needed.</p><p>• Participate in weekend rotations as required.</p><p>• Utilize Electronic Health Record (EHR) software to maintain accurate records and streamline processes.</p>
<p>We are looking for an organized and proactive front desk coordinator to join our team on a contract basis in White Plains, New York. In this role, you will provide essential support to ensure the smooth operation of our office, including front desk coordination and administrative tasks. This role requires you to work Friday, Saturday, Sunday, and Monday. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries professionally.</p><p>• Perform general clerical duties, including data entry, document preparation, and managing correspondence.</p><p>• Maintain office organization by handling filing systems and ensuring supplies are stocked.</p><p>• Coordinate schedules and appointments to support team efficiency.</p><p>• Assist in planning and executing office activities or meetings as needed.</p><p>• Ensure timely communication across departments to facilitate smooth operations.</p><p>• Provide support during weekends to manage office tasks and responsibilities.</p><p>• Address and resolve administrative issues promptly to maintain workflow continuity.</p>
<p>We are looking for a dedicated Front Desk Administrator to join our team in Stamford, Connecticut. This role is ideal for someone who thrives in a customer-focused environment and excels at managing administrative tasks with precision and efficiency. As this is a long-term contract position, we are seeking an individual who is ready to contribute to the success of our real estate operations over an extended period.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact at the front desk, providing a welcoming and efficient experience for tenants and visitors.</p><p>• Respond to tenant inquiries promptly, addressing concerns and ensuring satisfaction.</p><p>• Maintain accurate records by entering and updating property and tenant data into company systems.</p><p>• Assist in coordinating communication between tenants and property management teams.</p><p>• Handle incoming phone calls and emails, directing them to the appropriate departments as needed.</p><p>• Support general office operations, including filing, scheduling, and organizing documents.</p><p>• Monitor and restock office supplies to ensure a well-functioning workspace.</p><p>• Uphold high standards of customer service to foster positive relationships with tenants and clients.</p>
<p>We are seeking an enthusiastic and customer-focused <strong>Front Desk Coordinator</strong> with relevant experience in club or hospitality settings to join our team. As the first point of contact for our guests, you will play a vital role in delivering exceptional service and ensuring seamless front desk operations. Ideal candidates will bring their prior experience in hospitality or club environments, a professional demeanor, and a passion for creating memorable guest experiences.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly welcome guests, members, and visitors upon arrival, creating a positive and professional first impression</li><li>Manage reservations, check-ins, and check-outs, ensuring accuracy and efficiency </li><li>Assist members and guests with inquiries, special requests, and club or hospitality-related services </li><li>Handle incoming calls, direct communications, and maintain familiarity with club or facility-specific offerings, events, and memberships </li><li>Collaborate with management and other departments to coordinate events, activities, and services related to guest and member experiences </li><li>Maintain the front desk area in an organized and presentable condition at all times, reflecting the high standards of the club or hospitality environment </li></ul><p><br></p>
We are looking for an organized and personable Office Manager to oversee daily operations and serve as the welcoming face of the office. This is a long-term contract position based in Greenwich, Connecticut, perfect for someone who thrives in a dynamic and collaborative environment. The ideal candidate will play a vital role in ensuring smooth office functions and supporting the team with various administrative tasks.<br><br>Responsibilities:<br>• Serve as the primary point of contact for visitors and vendors, providing a warm and attentive greeting upon arrival.<br>• Manage office supplies by monitoring inventory, placing orders, and ensuring items are appropriately stocked.<br>• Assist with team needs, including printing materials and preparing for meetings.<br>• Coordinate daily office operations to ensure efficiency and organization.<br>• Handle receptionist duties, such as answering calls and directing inquiries.<br>• Support additional administrative tasks as assigned to contribute to overall office success.
<p>We are looking for a Medical Front Desk Specialist to join our team in Princeton, New Jersey. In this role, you will be the first point of contact for patients, ensuring a welcoming and organized environment. This is a Contract-to-permanent position within the healthcare industry, offering an excellent opportunity to grow professionally in a dynamic setting.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients and visitors with professionalism and ensure a positive experience at the front desk.</p><p>• Manage inbound calls, addressing inquiries, scheduling appointments, and directing calls to the appropriate departments.</p><p>• Handle patient check-ins and check-outs efficiently, including verifying insurance information and collecting necessary documentation.</p><p>• Maintain and update electronic health records (EHR) systems accurately to ensure seamless patient care.</p><p>• Assist with billing functions, including processing payments and addressing patient billing inquiries.</p><p>• Organize and maintain patient charts, ensuring all data is properly recorded and accessible.</p><p>• Coordinate with clinical staff to ensure smooth patient flow and timely services.</p><p>• Monitor and manage the waiting area, ensuring it remains orderly and comfortable for patients.</p>
We are looking for a Training Specialist to join our team in New York, New York. This long-term contract position focuses on coordinating front desk operations while developing and delivering effective training programs. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and experience managing training materials and sessions.<br><br>Responsibilities:<br>• Coordinate front desk operations to ensure smooth daily workflows.<br>• Develop and deliver comprehensive training programs tailored to team needs.<br>• Create, maintain, and update training materials, including guides and presentations.<br>• Monitor and report on the effectiveness of training sessions and employee progress.<br>• Collaborate with stakeholders to gather feedback and refine training methods.<br>• Troubleshoot and resolve issues related to training tools, materials, or delivery.<br>• Manage documentation and reporting for all training activities, ensuring accuracy and accessibility.<br>• Utilize Microsoft Office 365 and SharePoint to organize and share training resources.<br>• Support project management tasks, including timeline planning and materials handling.<br>• Provide guidance on best practices for service desk and front desk operations.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position involves supporting executives and the department with a variety of administrative tasks. The ideal candidate is proactive, organized, and capable of managing multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including calendar management and scheduling meetings with all necessary logistics.<br>• Handle incoming calls and direct them to the appropriate contacts with professionalism.<br>• Coordinate travel arrangements, including booking flights and accommodations.<br>• Manage expense reporting processes and ensure timely submissions.<br>• Welcome and direct visitors, ensuring a positive experience.<br>• Prepare and proofread departmental communications to ensure accuracy and clarity.<br>• Support vendor management by tracking related processes and maintaining records.<br>• Ensure deliverables and assignments are completed accurately and within deadlines.<br>• Perform data entry tasks and maintain organized records.<br>• Assist with other duties as assigned to support the department's operations.
We are looking for an Office Services Associate to join our team on a contract basis in New York, New York. In this role, you will contribute to the smooth operation of office services, ensuring exceptional hospitality and front-of-house support. This position is ideal for individuals with an attentive demeanor and a commitment to delivering outstanding customer service.<br><br>Responsibilities:<br>• Manage reception duties, including greeting visitors and answering inbound calls with care and efficiency.<br>• Provide hospitality support by setting up and breaking down conference rooms for meetings and events.<br>• Assist with scheduling conference rooms and hoteling offices to accommodate team and client needs.<br>• Ensure proper food setup and cleanup for meetings and hospitality events, maintaining high standards.<br>• Offer coverage for other receptionists as needed, including flexibility for early mornings or late evenings.<br>• Support office operations by maintaining organized facilities and ensuring a clean and welcoming environment.<br>• Coordinate audiovisual and reprographics services to meet team and client requirements.<br>• Deliver white-glove service, contributing to an elevated office experience.<br>• Handle mail services and other back-office tasks, both physical and digital, to ensure seamless operations.<br>• Commit to providing reliable and consistent service for a minimum of two years.
We are looking for an Office Services Associate to join our team on a contract basis in New York, New York. This role is essential in delivering efficient back-office services, including reprographics, mail handling, and digital document management. The position also involves supporting hospitality, reception, and other administrative functions to ensure seamless operations.<br><br>Responsibilities:<br>• Manage reprographics, mail services, and digital document intake following established protocols.<br>• Maintain accurate records using appropriate logs for office service tasks.<br>• Ensure job tickets are completed correctly before beginning work assignments.<br>• Troubleshoot basic equipment issues and escalate complex problems as needed.<br>• Prioritize and organize workflow to meet deadlines and deliver quality results.<br>• Perform quality assurance checks on completed work to ensure accuracy.<br>• Load and replenish machines with paper, toner, and other necessary supplies.<br>• Handle sensitive and confidential documents securely and professionally.<br>• Adhere to company and client-specific policies, ensuring compliance at all times.<br>• Communicate effectively with supervisors and clients regarding job status or any challenges encountered.
<p>We are looking for a dedicated Office Assistant to join our team on a contract basis in Princeton, New Jersey. The ideal candidate will bring strong organizational skills and attention to detail to support daily administrative tasks. This position offers an opportunity to engage in a variety of clerical and office duties while contributing to the smooth operation of the workplace.</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming phone calls and direct them to the appropriate department or individual.</p><p>• Perform general clerical tasks, including filing, data entry, and document organization.</p><p>• Assist in day-to-day office administration to ensure operations run efficiently.</p><p>• Provide administrative support to team members and management as needed.</p><p>• Process paperwork accurately and in a timely manner.</p><p>• Maintain a well-organized and efficient office environment.</p><p>• Coordinate communication and schedule appointments when necessary.</p><p>• Handle inquiries with care and resolve basic issues promptly.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare and process expense reports while ensuring compliance with company policies.</p><p>• Maintain and update project files, ensuring all matters are current and organized.</p><p>• Conduct research and provide administrative support as needed.</p><p>• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.</p><p>• Establish and manage filing systems, sorting and organizing correspondence effectively.</p><p>• Answer and manage inbound telephone calls, ensuring prompt and clear communication.</p><p>• Handle other administrative tasks to facilitate smooth office operations.</p>
<p>We are looking for a Temporary skilled Administrative Assistant to support the Director of Event Marketing in New York, New York. This long-term contract position offers an exciting opportunity to contribute to event planning and marketing efforts by ensuring seamless communication, coordination, and logistics. The role combines administrative expertise with project coordination, making it ideal for candidates who thrive in dynamic, fast-paced environments.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and organize meetings for the Director of Event Marketing, ensuring all arrangements are efficient and timely.</p><p>• Facilitate communication between the Director and vendors, ensuring clear timelines and effective execution of event plans.</p><p>• Coordinate event logistics, including vendor management and adherence to project deadlines.</p><p>• Support overall project coordination efforts by tracking progress and maintaining organized records.</p><p>• Assist with correspondence via email and other communication channels to streamline workflows.</p><p>• Utilize tools such as Office Suite and monday.com to maintain schedules, track tasks, and manage project details.</p><p>• Provide administrative support to the marketing team, ensuring smooth operations across various functions.</p><p>• Act as a liaison to ensure seamless collaboration between internal teams and external partners.</p><p>• Maintain professionalism and adaptability while handling multiple tasks in a hybrid work environment.</p><p>• Ensure all processes align with organizational goals and deadlines.</p>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Paramus, New Jersey. This Contract to permanent position offers an exciting opportunity to contribute to the smooth functioning of our office by handling a variety of administrative tasks and projects. The ideal candidate will bring energy, resourcefulness, and attention to detail to this multifaceted role.<br><br>Responsibilities:<br>• Provide comprehensive office support, including managing daily tasks and organizational activities.<br>• Oversee the ordering and inventory of office supplies, marketing materials, groceries, and business cards.<br>• Maintain and organize a cloud-based filing system and ensure accurate expense receipt records.<br>• Coordinate travel arrangements, meal planning, and entertainment schedules for both internal and client events.<br>• Assist in planning and executing marketing events tailored to client needs.<br>• Prepare detailed expense reports for Executive Directors as required.<br>• Support various technical and administrative projects as needed.<br>• Manage office correspondence, distribute mail, and create detail-oriented presentations.<br>• Organize the distribution of holiday cards and gifts during the year-end season.<br>• Compile and prepare bi-weekly consultant time projections for review.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochdale, New York. In this role, you will play a pivotal part in ensuring smooth day-to-day operations by providing excellent administrative support and maintaining efficient workflows. This position requires strong organizational skills and the ability to manage multiple tasks with accuracy and professionalism.<br><br>Responsibilities:<br>• Respond to inbound calls and provide courteous, accurate information to callers.<br>• Deliver exceptional customer service to internal and external stakeholders.<br>• Perform data entry tasks with precision, ensuring all records are up-to-date.<br>• Manage email correspondence, including drafting, responding, and organizing messages.<br>• Handle both inbound and outbound calls to assist with inquiries and follow-ups.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Organize and maintain schedules using Microsoft Outlook.<br>• Prepare presentations and documents using Microsoft PowerPoint and Microsoft Word.<br>• Coordinate and schedule appointments, ensuring all details are accurately arranged.<br>• Support additional administrative tasks as needed to maintain office efficiency.
<p>This full-time Office Administrator role offers the opportunity to work in a dynamic office environment alongside a unique and collaborative team. Play a pivotal part in managing the day-to-day operations of the office, offering both administrative and clerical support. Ideal candidates will enjoy being hands-on and innately organized.</p><p><br></p><p><strong>Work Schedule:</strong></p><ul><li>Monday through Friday</li><li>8:30 AM – 4:00 PM</li><li>30-minute lunch break</li></ul><p><strong>Primary Responsibilities:</strong></p><ul><li>Answering and managing incoming calls</li><li>Scheduling appointments and managing Jim’s calendar</li><li>Handling office emails and correspondence from an individual email program (Outlook coming soon)</li><li>Performing data entry, office management tasks, and general admin duties</li><li>Using QuickBooks to check financial entries, track rental checks, and manage retirement facilities' accounts</li><li>Assisting in managing office records, books, and rental property finances</li><li>Proficiency with MS Word, Excel, and MS Office Suite required</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Paterson, NJ. This is a long-term contract position ideal for someone with strong organizational skills and a passion for helping others. The role involves providing administrative and customer support in a fast-paced environment while ensuring families have a smooth relocation experience.<br><br>Responsibilities:<br>• Assist families undergoing relocation by conducting intake assessments to determine their needs.<br>• Collaborate with brokers and landlords to secure housing solutions for displaced families.<br>• Facilitate the transition of families into vacant homes, ensuring smooth coordination and communication.<br>• Collect and manage relevant information, answering inquiries regarding relocation timelines and processes.<br>• Provide hands-on case management to streamline the relocation process for families.<br>• Maintain a high level of organization in a fast-paced environment, adapting to fluctuating workloads.<br>• Handle inbound and outbound telephone calls, ensuring courteous communication.<br>• Perform accurate data entry and maintain records using Microsoft SharePoint.<br>• Support administrative functions to ensure efficient office operations.<br>• Act as a liaison between families and service providers to address concerns and resolve issues.
We are looking for a detail-oriented and proactive Office Services Associate to join our team on a contract basis in New York, NY. In this role, you will provide essential back-office support, including reprographics, mail services, and other operational tasks in both physical and digital environments. This position requires a customer-focused individual who thrives in a fast-paced setting and can effectively manage multiple responsibilities.<br><br>Responsibilities:<br>• Perform reprographics, mail services, and other office support functions following established procedures.<br>• Utilize and maintain logs to track office services work and ensure accuracy.<br>• Troubleshoot basic equipment issues and escalate as necessary to resolve problems promptly.<br>• Meet deadlines for accepting, completing, and delivering assigned tasks, adhering to service agreements.<br>• Load and manage supplies for office equipment, including paper and toner.<br>• Conduct quality assurance checks on completed work to maintain high standards.<br>• Communicate effectively with supervisors or clients regarding project status or potential delays.<br>• Follow safety protocols and company policies while handling sensitive or confidential documents.<br>• Ensure cost-efficient use of office equipment and supplies.<br>• Lift and transport items weighing up to 50 lbs. as needed.
