Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPYes

The agency in which the vacancy exists.AgencyDomestic Violence, Office for the Prevention of

The job title for the vacancy.TitleContract Management Specialist 1 (NY HELPS) - VID 182936

The job title for the vacancy.Occupational CategoryOther Professional Careers

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary Grade18

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $52198 to $82656 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Non-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.5

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 9 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes

The county in which the vacancy is located. County Albany

The street address where the vacancy is located. Street Address 80 South Swan St.

The city where the vacancy is located. City Albany

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code12210

The duties that the incumbent of the vacancy will be expected to perform. Duties Description This position is in the Bureau of Finance and Administration and reports to the Contract Management Specialist 2 within the New York State Office for the Prevention of Domestic Violence. The incumbent will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities will include vendor outreach, drafting of procurements, and other duties as assigned.
Duties include but may not be limited to:
• General administrative oversight of the agency contract portfolio including the Enough is Enough program and the NYS Domestic and Sexual Violence Hotline.
• Provide guidance of agency spending through appropriate control systems and/or agencies including OSC, DOB, and SFS.
• Act as the liaison to the Division of Minority and Women-Owned Businesses and Division of Service-Disabled and Veteran Owned Businesses and monitoring of agency purchasing to achieve and exceed goals.
• Perform routine administrative processes associated with agency contracts, reviews contractor performance and compliance.
• Perform contract monitoring tasks including addressing any necessary contract modifications.
• Publish contract and procurement requirements for bidders.
• Develop, evaluate and/or review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ’s), Requests For Information (RFI’s), Requests for Application (RFA’s), Sole/Single Source Procurements, and other related financial documents.
• Other duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education.

Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience.

**Contract Management Specialist level requirements:
• Contract Management Specialist Trainee 1 (equated to SG-14): bachelor or higher degree.
• Contract Management Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience.
• Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.

Preferred Qualifications:
• Expertise in New York State governmental affairs, non-profit grant administration.
• Experience in the field of domestic violence service provision.
• High proficiency with Excel, SharePoint, and the Statewide Financial Systems (SFS) is preferred.
• Budgetary experience.

Additional comments regarding the vacancy. Additional Comments NOTE ON TELECOMMUTING: OPDV employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management to telecommute in accordance with the agency’s Telecommuting Program Guidelines.

The Office for the Prevention of Domestic Violence (OPDV) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from all communities to apply.

The Office of General Services provides human resources support for the Office for the Prevention of Domestic Violence. To apply for this vacancy, candidates must email a detailed resume providing specific, verifiable information about their qualifying experience to HRresumes@ogs.ny.gov and they must reference the above posting number. This must be received in the OGS Division of Human Resources Management by the closing date, or your response will not be considered.

New York State is an Equal Opportunity/Affirmative Action Employer.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Human Resources/JHG

The telephone number to use for questions about this vacancy. Telephone 518-473-5282

The fax to use for this vacancy. Fax 518-486-1631

Email address for emailing applications, or to ask questions about this vacancy. Email Address HRresumes@ogs.ny.gov

Address

The street address of the contact for this vacancy. Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

The city for the contact for this vacancy. City Albany

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 12242

Instructions for potential applicants.Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.