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5 results for Facilities Assistant in Kirkland, WA

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We are looking for a Facilities Assistant to join our team in Seattle, Washington. This is a long-term contract position ideal for someone who excels in managing building operations, coordinating logistics, and ensuring a seamless employee and guest experience. The role involves overseeing maintenance tasks, responding to service requests, and collaborating with teams to maintain compliance and safety standards.

Responsibilities:
• Collaborate with property management teams to oversee the daily operations and maintenance of building systems, including electrical, mechanical, security, and landscaping.
• Address incoming facilities requests through the ServiceNow portal and ensure timely resolutions.
• Coordinate the delivery and installation of furniture and equipment to support organizational needs.
• Develop and implement processes to improve operational efficiency and accommodate growth.
• Ensure adherence to health, safety, and security protocols, reporting any concerns promptly.
• Perform minor repairs and maintenance tasks as needed.
• Manage mailroom operations, including shipping, receiving, and distribution.
• Respond to after-hours calls and emergencies related to building issues.
• Maintain compliance with government regulations and organizational standards.
• Assist with minor office moves and support special assignments or projects as required.

• Proficiency in using Computerized Maintenance Management Systems (CMMS) and applications such as ServiceNow.
• Strong communication skills to collaborate with teams and external vendors effectively.
• Experience with logistics and coordination, including conference room setups and furniture installations.
• Familiarity with tools like Concur, IBM AS/400, and Kronos Timekeeping System.
• Knowledge of health and safety regulations and facility inspection processes.
• Ability to perform basic maintenance and repairs independently.
• Customer service skills to address employee and guest needs efficiently.
• Organizational abilities to manage mailroom operations and support rapid growth.

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5 results for Facilities Assistant in Kirkland, WA

Facilities Assistant

Seattle, WA
onsite
Temporary
22.96 - 26.59 USD / Hourly
We are looking for a Facilities Assistant to join our team in Seattle, Washington. This is a long-term contract position ideal for someone who excels in managing building operations, coordinating logistics, and ensuring a seamless employee and guest experience. The role involves overseeing maintenance tasks, responding to service requests, and collaborating with teams to maintain compliance and safety standards. Responsibilities: • Collaborate with property management teams to oversee the daily operations and maintenance of building systems, including electrical, mechanical, security, and landscaping. • Address incoming facilities requests through the ServiceNow portal and ensure timely resolutions. • Coordinate the delivery and installation of furniture and equipment to support organizational needs. • Develop and implement processes to improve operational efficiency and accommodate growth. • Ensure adherence to health, safety, and security protocols, reporting any concerns promptly. • Perform minor repairs and maintenance tasks as needed. • Manage mailroom operations, including shipping, receiving, and distribution. • Respond to after-hours calls and emergencies related to building issues. • Maintain compliance with government regulations and organizational standards. • Assist with minor office moves and support special assignments or projects as required.
2025-05-27T22:48:43Z

Administrative Assistant

Shoreline, WA
onsite
Temporary
20.59 - 23.84 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Shoreline, Washington. In this long-term contract role, you will play a key part in ensuring smooth daily operations by managing schedules, records, and communications. The ideal candidate is organized, detail-oriented, and has a strong ability to handle administrative tasks with efficiency and professionalism. Responsibilities: • Register participants for various programs, schedule facilities, and process associated fees. • Draft, edit, and proofread a range of documents, including letters, forms, reports, and presentations. • Maintain accurate records and files related to permits and general operations, while establishing effective record-keeping systems. • Coordinate schedules and calendars for assigned staff, arranging meetings and appointments as needed. • Compile and summarize numerical, statistical, and narrative data for reporting purposes. • Produce weekly reports on program activities, permits, and revenue. • Manage incoming and outgoing mail, ensuring timely distribution. • Order and maintain office supplies to support day-to-day operations. • Assist with special projects and perform additional duties as assigned.
2025-05-30T16:53:41Z

Executive Assistant

Seattle, WA
onsite
Temporary
26.91 - 31.16 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. This Contract position, based in Seattle, Washington, requires someone who excels at managing schedules, coordinating travel, and ensuring seamless organizational operations. The ideal candidate will play a pivotal role in fostering communication across departments and maintaining efficient office management. Responsibilities: • Manage executive calendars by scheduling meetings, prioritizing commitments, and ensuring alignment with organizational goals. • Coordinate complex travel arrangements, including transportation, accommodations, itineraries, and event registrations. • Organize and support leadership meetings by handling logistics, preparing materials, taking notes, and facilitating communication with participants. • Track and approve monthly individual expenses while ensuring timely and accurate reporting. • Run errands as needed, which may involve driving to complete tasks efficiently. • Collaborate with various departments to align organizational priorities and act as a liaison between executives and external stakeholders. • Maintain office supplies inventory and liaise with vendors to address facility needs, including procurement, equipment maintenance, and repairs. • Assist in planning and executing company-wide events, such as All-Hands meetings, in partnership with the Culture team. • Contribute to the development and implementation of administrative policies, standards, and office practices.
2025-05-27T23:04:05Z

Asset Coordinator

Seattle, WA
onsite
Temporary
33.00 - 34.00 USD / Hourly
We are looking for a detail-oriented and organized Asset Coordinator to join our team in Seattle, WA. This long-term contract position requires someone with strong administrative skills and a background in asset management, office functions, and facility oversight. The ideal candidate will excel in handling multiple responsibilities, maintaining confidentiality, and supporting various business processes. Responsibilities:• Coordinate and oversee asset management processes, including tracking, documentation, and reporting.• Provide administrative support for office functions, ensuring smooth day-to-day operations.• Assist with onboarding activities, such as preparing materials and ensuring compliance with organizational standards.• Manage facility-related tasks, including maintenance coordination and security oversight.• Handle expense reporting and budget tracking, ensuring accuracy and timely submission.• Utilize Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, to create reports and manage communications.• Plan and organize travel arrangements and itineraries for stakeholders as needed.• Collaborate with warehouse management to ensure proper inventory control and asset allocation.• Maintain confidentiality while managing sensitive information and business processes.• Serve as the primary point of contact for internal and external stakeholders regarding asset-related inquiries.
2025-06-03T15:19:01Z

Administrative Coordinator

Seattle, WA
onsite
Temporary
21.38 - 24.75 USD / Hourly
Key Responsibilities: Privacy Oversight<ul><li>Collaborate with senior management and leadership to develop, implement, and maintain an organization-wide Privacy Oversight function.</li><li>Conduct risk assessments, monitor compliance with privacy policies, and implement sanctions for non-compliance as appropriate.</li><li>Work with legal counsel and cross-functional teams to ensure consistent adherence to privacy and confidentiality standards, including HIPAA and 42 CFR Part 2.</li><li>Establish mechanisms for tracking access to protected health information (PHI) and ensuring patient rights to access, amend, and restrict information.</li><li>Serve as a resource on privacy-related compliance, providing training and maintaining awareness across departments and third-party associates.</li><li>Manage privacy-related audits, investigations, and complaints in collaboration with internal teams and legal counsel.</li><li>Align privacy policies with organizational security practices, working closely with IT governance and information systems departments.</li><li>Serve as a consultant for privacy matters across the organization, ensuring legal compliance and keeping leadership updated on advancements in privacy technologies and regulations.</li></ul>Health Information Management<ul><li>Oversee day-to-day operations of medical records across multiple clinic locations, ensuring compliance with AHIMA standards and state/federal regulations for Substance Use Disorder (SUD) treatment facilities.</li><li>Coordinate and execute medical record audits to ensure the confidentiality, integrity, and availability of patient data.</li><li>Identify and implement process improvements to enhance efficiency and compliance in medical record management.</li><li>Develop and deliver training materials for staff on HIM processes, workflows, and best practices.</li><li>Collaborate with clinical informatics and IT teams to optimize medical record systems, providing recommendations for improved workflows.</li><li>Maintain expertise in current laws regarding medical records, fees, and privacy regulations such as HIPAA and 42 CFR Part 2.</li><li>Coordinate regular meetings and site visits to oversee compliance with medical records procedures at various locations.</li><li>Provide excellent customer service by addressing internal and external inquiries professionally and promptly, ensuring stakeholder satisfaction.</li><li> </li></ul>
2025-06-03T22:49:24Z

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5 results for Facilities Assistant in Kirkland, WA

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