|
|
|
| Job Listing ID: |
3992007 |
Job Title: |
Office Assistant |
|
| Application Deadline: Open Until Filled |
Job Location: Medford |
| Date Posted: 04/08/2024 |
Hours Worked Per Week: 40 |
|
Shift:
Day Shift
|
|
Duration of Job: Full Time, more than 6 months |
|
You may contact this employer directly.
(Obtain the contact information to print or add to your jobs.)
|
|
|
| Job Summary: |
Position Summary
The Office Assistant position is pivotal, challenging and multi-focal. This position is located in Jackson county and assists in managing the agency's Southern Oregon offices. The job entails assisting the Office Manager in managing the daily operations, maintenance, supplies and activity of all the HIVA's offices. The Office Assistant plays an important role as the face of the agency to our contractors, vendors, and community partners and will provide dedicated customer service to our employees and clients. This employee will have a broad and in-depth understanding of HIV Alliance's mission, goals, and services and will effectively communicate this information.
Essential Functions and Responsibilities
Perform primary reception responsibilities at the Medford Office (greet/assist clients, incoming calls/phone messages, sharing program/contact information with new/potential clients, etc.)
Escort clients between front and back office suites (1 block distance, wheelchair accessible)
Oversee mail distribution at the Medford Office (receive/distribute mail, file packing slips, send documentation and communication to Finance, prepare shipping returns, etc.)
Coordinate vehicle check out process & maintenance for Medford & surrounding office locations
Coordinate with Facilities Coordinator & Landlord for building and area maintenance needs
Coordinate with IT for onsite assistance and troubleshooting as needed
Order supplies for the Medford & surrounding office locations, maintaining inventory and organization of supplies and storage units for Medford & surrounding office locations
Assist in orienting new Medford staff to job site, including alarm & door code access, & supporting current staff in general office functions (copies, clerical projects, scheduling, errands, events, etc.)
Build & maintain relationships with current Jackson county vendors (janitorial, maintenance, etc.)
Maintain up to date Organization Chart for all departments and staff positions
Maintain the Medford Office buildings (disinfect high-touch areas, Medford lobby staff calendar, assessing for ADA and fire safety, security & organization of the file/mail room, etc.)
Support HR & Operations team as needed, including weekly Operations Meetings & coverage
Complete data entry, chart audit & filing for program forms that contain Public Health Information
Serve on & potentially chair/co-chair an agency committee
Maintain office records/filing system (proper client records archiving, responding to records requests, filing records consistently/organized system, audit PHI upload quality assurance, etc.)
Assist Office Manager with daily operations, supplies, maintenance, etc. for various agency offices
Complete role with effective communication (pleasant, clear, effective), supporting a pleasant, clean, & professional office environment, & representing the agency with compassion & respect
Demonstrate regular sensitivity to, and ability to maintain, confidential information
For a complete job description, please visit: https://hivalliance.criterionhcm.com/jobs/51/1/#514
|
|
|
| Job Classification: Office Clerks, General |
Access our
statewide
or
regional
occupation report for more information about wages,
employment outlooks, skills, training programs, related occupations, and more.
|
|
| Compensation |
| Salary: $20.00 to $22.70
per
Hour Depending on Experience, Depending on Qualifications |
|
Benefits Offered:
Medical, Dental, Vision, Vacation, Sick Leave, Life Insurance, Long-Term Disability, Retirement
|
|
|
| Job Requirements |
| Experience Required: None |
|
Education Required: None
|
Minimum Age: 18
|
| |
Gender: N/A
|
|
Employer Will Perform:
Background Check
|
|
|
|
|
|
|
|
|
Please remember, to apply for these jobs you must be a U.S. Citizen, a Legal
Permanent Resident, or otherwise authorized to work in the United States.
|
|
|
|
Employment Department
Email Job Listing