;

28 results for Executive Assistant in Washington, DC

Relevance

Date Posted

Create a Job Alert

Email me about new Executive Assistant jobs in Washington, DC

Are you sure you want to pass on this job?

We are looking for an experienced Executive Assistant to provide dedicated support to the Development Team in a healthcare-focused organization located in Baltimore, Maryland. This position has the potential to go permanent and offers an excellent opportunity to leverage your organizational and administrative skills while contributing to a dynamic team. Ideal candidates will have a background in real estate, land development, or construction, along with proficiency in managing contracts and supporting executive-level staff.

Responsibilities:

• Provide comprehensive administrative support to the Development Team, including calendar management, correspondence, and meeting coordination.

• Organize and manage schedules, ensuring efficient planning and prioritization of tasks.

• Prepare and edit presentations using PowerPoint and maintain proficiency in other Microsoft Office applications.

• Support multiple executives or departments, demonstrating adaptability and multitasking capabilities.

• Handle contract administration and compliance, ensuring accurate documentation and adherence to deadlines.

• Coordinate conference calls and maintain detailed meeting minutes for effective communication.

• Assist with commercial real estate and construction-related projects, providing administrative and logistical support.

• Utilize CRM systems and timekeeping tools such as Kronos to streamline operations.

• Facilitate communication within the team and externally, ensuring timely responses to inquiries.

• Maintain and update records related to commercial agreements and leasing activities.

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong proficiency in Sharepoint, Microsoft Office Suite, including PowerPoint, Excel, and Word.

• Background in real estate, land development, or construction is highly desirable.

• Excellent organizational skills with the ability to manage multiple priorities effectively.

• Experience supporting multiple executives or departments simultaneously.

• Familiarity with CRM systems and timekeeping tools such as Kronos.

• Strong communication skills, both written and verbal, with attention to detail.

• Ability to handle sensitive information with discretion and professionalism.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

28 results for Executive Assistant in Washington, DC

Executive Assistant We are looking for an experienced Executive Assistant to provide dedicated support to the Development Team in a healthcare-focused organization located in Baltimore, Maryland. This position has the potential to go permanent and offers an excellent opportunity to leverage your organizational and administrative skills while contributing to a dynamic team. Ideal candidates will have a background in real estate, land development, or construction, along with proficiency in managing contracts and supporting executive-level staff. Responsibilities:• Provide comprehensive administrative support to the Development Team, including calendar management, correspondence, and meeting coordination.• Organize and manage schedules, ensuring efficient planning and prioritization of tasks.• Prepare and edit presentations using PowerPoint and maintain proficiency in other Microsoft Office applications.• Support multiple executives or departments, demonstrating adaptability and multitasking capabilities.• Handle contract administration and compliance, ensuring accurate documentation and adherence to deadlines.• Coordinate conference calls and maintain detailed meeting minutes for effective communication.• Assist with commercial real estate and construction-related projects, providing administrative and logistical support.• Utilize CRM systems and timekeeping tools such as Kronos to streamline operations.• Facilitate communication within the team and externally, ensuring timely responses to inquiries.• Maintain and update records related to commercial agreements and leasing activities.

Personal Executive Assistant We are looking for a highly organized and detail-oriented Personal Executive Assistant to provide comprehensive support to a high-net-worth individual. This role involves a combination of administrative and personal tasks, requiring exceptional multitasking abilities and a proactive mindset. Based in Washington, D.C., this position offers a hybrid work schedule, competitive salary, and opportunities for growth. Responsibilities:• Deliver administrative and personal support to the Principal, ensuring smooth day-to-day operations.• Oversee the management of 8-10 rental properties, including scheduling maintenance and handling tenant communications.• Coordinate and maintain calendars, schedules, and itineraries, adapting to changing priorities as necessary.• Arrange domestic and international travel, including flights, accommodations, and ground transportation.• Assist with special projects, such as planning events and coordinating engagements.• Edit and proofread documents for accuracy and clarity using Word.• Handle billing, accounts payable, and invoice processing tasks with precision.• Utilize QuickBooks and other tools for financial record-keeping and reporting.• Communicate effectively with internal and external stakeholders to facilitate seamless operations. All interested candidates in this Personal Executive Assistant role and other full-time opportunities across the Washington, D.C. area please send your resume to Justin Decker via LinkedIn.

Executive Assistant If you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. Are you looking for a short-term contract position. This position is based in the McLean, Virginia and you will work Monday to Friday on-site.What you get to do every single day - Instruct and direct other support staff and customer relations - Managing travel arrangements, such as flight bookings, hotel reservations, and itinerary creation.- Preparing reports, presentations, and other business documents.- Put together reports and financial data - Managing calendars, emails, and appointments

Executive Assistant Robert Half has a new direct-hire opportunity for an Executive Assistant in Baltimore, MD. The Executive Assistant will play a pivotal role in keeping our senior leadership team organized, informed, and on track. This role involves managing schedules, coordinating meetings, handling confidential information, and assisting with a wide range of administrative tasks. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment. If interested, please apply to this posting or contact Cody Marshall from Robert Half to learn more. Key Responsibilities:<ul><li>Provide comprehensive administrative support to four senior managers, including calendar management, travel arrangements, and meeting coordination.</li><li>Serve as a primary point of contact between the managers and internal/external stakeholders.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Organize and maintain files, records, and documentation with a high degree of confidentiality.</li><li>Coordinate logistics for internal and external meetings, including agendas, materials, venues, and technology needs.</li><li>Track and follow up on key action items and deliverables to ensure timely completion.</li><li>Assist with expense reporting, invoice processing, and budget tracking as needed.</li><li>Help facilitate team communications and collaboration across departments.</li><li>Support project management efforts, as needed, on special initiatives driven by senior leadership.</li></ul>

Executive Assistant The Executive Assistant provides high-level administrative support to senior executives for our client, a dynamic engineering firm. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate is proactive, professional, and capable of managing multiple priorities in a fast-paced, client-focused environment. Key Responsibilities<ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international).</li><li>Prepare, edit, and proofread correspondence, reports, and presentations.</li><li>Serve as a point of contact between executives, clients, and internal teams.</li><li>Organize and maintain confidential files, documents, and records.</li><li>Coordinate logistics for board meetings, investor presentations, and leadership off-sites.</li><li>Screen and manage incoming communications, prioritize messages, and ensure timely follow-up.</li><li>Support special projects and initiatives as needed, ensuring deadlines and quality standards are met.</li><li>Maintain confidentiality and exercise sound judgment in all interactions and decision-making.</li></ul>

Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team in McLean, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Your duties include extensive Filing and Data Entry.• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Junior Administrative Assistant We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. This position is based in Fairfax, Virginia and is on-site.Your duties include extensive Filing and Data Entry.<ul><li>You will also be tasked with overseeing the storage and retrieval of documents.</li><li>Your duties also include analyzing documents for relevancy and accuracy, acting as the point of contact for all document related inquiries.</li><li>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</li><li>Answer phone calls and direct them to the appropriate parties</li><li>Maintain the office environment and ensure it is organized and functional</li></ul>

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team based in Reston, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Manage registrations and logistics for trade shows• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Junior Administrative Assistant We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. This is a great opportunity to enhance your skills. Your duties include extensive Filing and Data Entry: You will check mail and emails daily, respond to inquiries, forward communication, when necessary, Your duties also include handling general clerical responsibilities and assist with filing, copying, and faxing.You will set up appointments, handle filing, and assist in coordinating schedules and activities.The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.

Office Assistant We are offering a short-term contract employment opportunity in McLean, Virginia. We're seeking a highly organized and personable Office Assistant to support our sales team, manage front desk responsibilities, and assist with administrative duties This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking across customer service and administrative duties.Responsibilities: <ul><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li> Write and distribute email, correspondence memos, letters, faxes and forms.</li><li> Develop and maintain a filing system.</li><li> Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li> Provide administrative support to management and other staff.</li><li> Maintain the professional and clean appearance of office areas.</li></ul>

Administrative Assistant We are looking for an Administrative Assistant to join our team in Fairfax, Virginia. This is a Contract-to-permanent position within a non-profit organization, offering an opportunity to contribute to impactful work while managing office operations. The ideal candidate will be proactive, detail-oriented, and comfortable working in a small office environment. Responsibilities:• Support membership operations.• Manage vendor relationships, including coordinating services and ensuring compliance with organizational standards.• Handle confidential documents with discretion and accuracy.• Update and maintain membership records using the organization's database system.• Support Office Manager. • Utilize Microsoft Office Suite and other software platforms efficiently to support office functions.• Assist with financial processes• Prepare for and facilitate board meetings, ensuring effective communication with senior staff and executives.• Conduct data entry tasks with attention to detail and accuracy.• Support membership operations, ensuring seamless interactions and record-keeping.

Administrative Assistant We are looking for a dedicated Administrative Assistant to join our team in Baltimore, Maryland. This is a long-term contract position, offering an opportunity to contribute to the efficient operation of our department while gaining valuable experience. The role requires a detail-oriented individual to handle a variety of administrative tasks and provide excellent support to the division. Responsibilities: • Serve as the receptionist for the division, ensuring a welcoming and organized environment. • Respond promptly and effectively to inquiries from constituents, providing accurate information and assistance. • Sort and distribute incoming mail to the appropriate recipients in a timely manner. • Maintain and update the division's information board to ensure accuracy and relevance. • Issue inspection rights of entry in accordance with established guidelines and procedures. • Assist with more complex administrative tasks as required, showcasing adaptability and problem-solving skills. • Support the team with general office duties, including managing schedules and coordinating meetings.

Sr. Administrative Assistant We are looking for an experienced Senior Administrative Assistant to join our healthcare organization in Washington, District of Columbia. This long-term contract position involves providing high-level administrative and technical support to the Chief Financial Officer and the office of finance. You will play a key role in managing specialized projects, coordinating workflows, and fostering communication within the organization and with external stakeholders. Responsibilities: • Deliver comprehensive administrative support to the Chief Financial Officer, ensuring smooth daily operations. • Utilize advanced technical skills to create presentations, detailed spreadsheets, and other necessary documents. • Plan, execute, and manage specialized projects as assigned, ensuring successful outcomes. • Recommend and implement improvements in administrative workflows, processes, and forms to enhance efficiency. • Build and maintain effective relationships with internal staff, executive leadership, board members, and external consultants. • Coordinate communication and scheduling with Audit and Finance Committee board members for meetings and related activities. • Manage and reconcile credit card accounts, ensuring accuracy and compliance with organizational policies. • Prepare signature-ready correspondence, draft memoranda, and other communications for executive review. • Conduct research, compile data, and generate reports to support office operations. • Maintain office supply inventory and coordinate procurement to address departmental needs.

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be working within the insurance department. You will be working onsite., Monday to Friday.You will be providing support to ensure smooth operations, assisting team members, and managing day-to-day administrative tasks. These responsibilities may include:<ul><li>Handling correspondence, managing schedules, organizing files (physical and digital), and ensuring the office runs efficiently. </li><li>Assisting with customer inquiries, processing policy updates, and helping maintain customer records. must have the ability to navigate customer data confidently, blending human expertise with technology for better customer experiences </li><li>Regularly updating and verifying policyholder information, claims data, and other essential records in the company’s system</li><li>Facilitating communication between departments, drafting emails, preparing reports, and supporting external communication with clients or partner</li><li>Ensuring that insurance documentation and customer records comply with regulatory requirements and are properly maintained according to company policies.</li><li>Coordinating appointments for adjusters or insurance agents, as well as helping arrange team meetings, training sessions, or industry-related events</li></ul>

Administrative Assistant We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Rockville, Maryland. This Contract to Permanent position is ideal for someone who thrives in a dynamic environment and enjoys being the central point of contact within the office. You will play a key role in supporting daily operations and ensuring smooth communication across departments. Responsibilities: • Serve as the primary point of contact for visitors and staff, representing the office with a high level of attention to detail. • Create and edit PowerPoint presentations, ensuring formatting and design align with company standards. • Coordinate with team members to gather necessary information and documentation for various projects. • Assist the finance department by organizing receipts and preparing financial documents. • Draft well-crafted correspondence, including letters and email communications. • Schedule appointments and manage calendars to optimize workflow. • Perform data entry tasks to maintain accurate and updated records. • Handle inbound and outbound calls, providing excellent customer service. • Manage email correspondence and respond promptly to inquiries. • Utilize Microsoft Office tools, including Excel, Outlook, and Word, to support administrative functions.

Receptionist We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Washington, District of Columbia. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. This position requires excellent communication skills, attention to detail, and the ability to handle confidential information with discretion. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Greet and assist visitors, clients, and staff in a friendly and organized manner.• Answer and direct incoming calls using a multi-line phone system, ensuring timely and accurate call transfers.• Manage and sort incoming mail, packages, and deliveries while maintaining proper documentation.• Handle sensitive and confidential documents with the utmost care and professionalism.• Communicate effectively with managers and clients to address job-related or deadline issues.• Provide administrative support, including scheduling, filing, and maintaining office records.• Assist with switchboard operations and ensure smooth communication flow within the office.• Take on additional projects as assigned, ensuring timely and accurate completion.• Maintain a clean and organized reception area to create a positive first impression.

Bilingual Administrative Assistant Do you thrive in a fast-paced environment and enjoy being the backbone of a well-functioning team? Our client in the construction industry is seeking a highly organized and dynamic Bilingual Administrative Assistant to support their growing operations. Key Responsibilities:<ul><li>Serve as the primary point of contact for with clients, vendors, subcontractors, and internal teams.</li><li>Assist in managing construction project documentation, including contracts, purchase orders, permits, and blueprints.</li><li>Coordinate meeting schedules, prepare agendas, and ensure translation or interpretation during meetings is clear and thorough for all stakeholders.</li><li>Handle data entry tasks to maintain accurate records in company systems, including orders and inventory updates.</li><li>Manage email correspondence and phone calls, responding promptly and professionally in both languages.</li><li>Assist in organizing project timelines, tracking progress, and preparing reports for management and clients.</li><li>Act as a liaison between field teams and office staff, ensuring strong communication around key updates or urgent needs.</li><li>Maintain an updated filing system (digital and physical) to ensure construction-related documents are easily accessible.</li><li>Support onboarding and training processes for new bilingual staff, ensuring clarity in cross-cultural communication.</li></ul>

Legal Assistant Position: Legal AssistantLocation: Columbia, MD Description: The ideal candidate will be proactive, organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Candidates considered must be able to work well both independently and within a team. Strong administrative, time management, and communication skills are required. Responsibilities:<ol><li>Providing support to attorneys and paralegals with extensive document management assistance, editing and proofreading documents, maintaining transactional spreadsheets, and assisting with closing logistics and binder assembly.</li><li>Coordinating and maintaining schedules and calendars, making travel arrangements, updating contracts, creating new business intake forms, saving and directing incoming and outgoing documents, overseeing document checklists, and organizing and maintaining files.</li><li>Tracking attorney expenses and ensuring time entries comply with firm and client guidelines, and assisting with new client business proposals as needed.</li></ol> Benefits:<ol><li>Medical, dental and vision coverage;</li><li>Life insurance, short and long-term disability;</li><li>401(k) retirement savings plan with a firm contribution; and a generous paid time off program.</li><li>Health care and dependent care flexible spending accounts,</li><li>Paid parental leave; family and medical leave; employee assistance program;</li><li>Pre-tax transportation benefit.</li></ol> Schedule:This full-time position is 5 days a week in the office, with an option to work a hybrid schedule of 4 days a week in the office after 1 year. May require overtime during peak periods or to meet deadlines. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Accounting Manager/Supervisor Job Title: Accounting ManagerLocation: Arlington, VASalary Range: $115,000 - $124,000 base salary, with annual step increases (5% every year on anniversary date) and additional cost-of-living increases (4-5% annually in June). My client is hiring an Accounting Manager who will play a critical role as the #1 leader in the Accounting department, managing and overseeing the organization’s financial operations. This individual will supervise a team of three administrative assistants and closely collaborate with the Executive Board to provide accurate monthly financial reports and guidance. This position offers a unique opportunity for career growth, with a 6-month to 1-year planned transition into a Controller role, currently held by an interim Controller who will provide training and support. The Accounting Manager will be heavily involved in implementing the organization’s new ERP system (Intaact) with plans to launch at the start of the new fiscal year (July 1st). This role is 100% in-office and requires a proactive, detail-oriented, and highly communicative individual who is eager to manage the financial operations of a well-respected membership-based organization. Key Responsibilities<ul><li>Accounting Oversight: Maintain an accurate and documented system of accounting policies and procedures, implementing controls to reduce risk and ensure compliance.</li><li>Financial Reporting: Prepare monthly and annual financial statements for the Executive Board, providing insights through variance analysis and budget-to-actual comparisons.</li><li>Budgeting and Forecasting: Assist with producing the annual budget, providing forecasts, and reporting significant variances to the Executive Board.</li><li>Payroll Management: Oversee and sign off on biweekly payroll processing for approximately 500 employees, ensuring the timely and accurate handling of payroll, including accurate 401(k) contribution processing.</li><li>Dues and Membership Reconciliation: Manage dues collection through the membership department to ensure proper allocation of incoming payments (checks, cash, credit cards) using Microsoft Dynamics and oversee integration with the upgraded ERP system (Intaact).</li><li>Audit Support: Provide necessary documentation and coordination to external auditors for annual financial and other audits.</li><li>Regulatory Reporting: File quarterly and annual reports with the Securities and Exchange Commission and prepare the annual LM-2 with the Department of Labor.</li><li>Collaboration: Work closely with other departments and the Executive Board to explain financials and support organizational objectives.</li><li>Leadership: Supervise, review, and delegate work to a team of three accounting administrative assistants, as well as a payroll person.</li></ul>

Office Assistant We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Bethesda, Maryland. This role requires a proactive individual who can handle a variety of office support tasks, ensuring smooth day-to-day operations. If you thrive in a dynamic environment and enjoy contributing to a well-organized workplace, we encourage you to apply. Responsibilities: • Coordinate and manage meeting and conference room setups, ensuring all necessary arrangements are in place. • Provide general office support, including clerical duties such as filing, data entry, and managing correspondence. • Respond to inbound calls and direct inquiries to the appropriate departments or individuals. • Assist with billing processes and maintain accurate records using accounting software systems. • Utilize CRM tools to update and manage customer information efficiently. • Support facilities management by addressing maintenance requests and ensuring office equipment is operational. • Handle administrative tasks related to financial services, including processing payroll using ADP. • Collaborate with team members to create and manage banner advertisements and promotional materials. • Operate various computer programs to support daily office functions and improve workflow.

Legal Assistant We are looking for a skilled Legal Assistant to provide comprehensive administrative and legal support to the Real Estate Finance Group. This role involves managing a variety of tasks to ensure the smooth operation of legal practices, including document preparation, communication coordination, and logistical organization. This is a hybrid position and requires in office days. Responsibilities:• Prepare, organize, and proofread legal documents, ensuring accuracy and completeness for closings and related activities.• Coordinate logistics for closing and post-closing processes, ensuring smooth execution.• Draft precise and well-structured correspondence, meeting agendas, presentation materials, and minutes to support internal and external communications.• Manage the calendar, scheduling meetings and appointments efficiently.• Integrate legal files into the firm’s records management system for proper tracking, retention, and destruction.• Facilitate travel arrangements and handle logistics for meetings and events.• Work collaboratively to achieve goals and objectives effectively.• Utilize dashboard reports to assist in tracking progress and outcomes.• Support all phases of transactions, including due diligence, term sheet preparation, financing, and closing

Legal Assistant We are looking for a dedicated Legal Assistant to join our Trust & Estates Litigation team in Baltimore, Maryland. This role is ideal for someone with a background in legal support, particularly in trusts and estates, who thrives in a fast-paced environment. The successful candidate will play a key role in ensuring efficient administrative and legal operations, while maintaining a high level of professionalism and confidentiality. Responsibilities: • Provide administrative support to attorneys, including managing calendars, scheduling meetings, and handling correspondence. • Draft, review, and format legal documents, contracts, agreements, and other relevant materials. • Organize and maintain case files, client records, and legal documentation to ensure accessibility and accuracy. • Coordinate the execution and filing of legal documents, including obtaining signatures and notarization. • Monitor and manage deadlines to ensure timely submissions and filings. • Assist in due diligence processes, document reviews, and compliance matters related to trusts and estates. • Prepare and file necessary regulatory and corporate documents in accordance with federal and state requirements. • Uphold strict confidentiality when handling sensitive legal and client information. • Facilitate team meetings by preparing materials, tracking action items, and ensuring follow-ups are completed. • Support attorneys with billing, time entry, and expense reporting tasks to optimize administrative efficiency.

Accounting Assistant We are looking for a detail-oriented Accounting Assistant to join our team in Baltimore, Maryland. This is a long-term contract position. The role involves providing assistance to multiple team members, including, while ensuring the smooth operation of various regulatory and financial processes. Responsibilities:• Provide financial support to the team and tracking budget items.• Manage correspondence and facilitate communication.• Compile and prepare monthly reports.• Enter data into tracking systems.• Prepare and issue monthly billings and follow up on outstanding invoices.

Legal Secretary We are seeking a Legal Secretary to join our team in Vienna, Virginia. The role involves carrying out various secretarial tasks related to firm administrative tasks, processing new client requests, and maintaining accurate client records. This position is an integral part of our team, ensuring efficient and smooth day-to-day operations. Responsibilities:• Process new client/matter requests and maintain accurate client records.• Handle court filings, including e-filing, under the supervision of attorneys.• Perform word processing tasks, including drafting, revising, and finalizing client-related documents such as correspondence, memoranda, bills, timesheets, and project work.• Maintain physical and electronic files.• Calendar deadlines associated with federal and state rules of procedure.• Coordinate travel arrangements and meetings, and properly receive clients/guests as requested.• Answer attorneys’ phones and take messages, ensuring effective communication within the team.• Compose correspondence for client-related matters and handle incoming and outgoing mail.• Ensure the proper distribution, sending, filing, and handling of completed work.• Use various litigation skills, such as calendar management, case management software, civil litigation experience, court filing, and drafting legal documents.

Next Results Page

TalentMatch®

28 results for Executive Assistant in Washington, DC

TalentMatch^®