Job Description
Description
Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. We need a responsible professional who will be instrumental in supporting ongoing growth and success of Rumpke.
Responsibilities of Position:
Coordinate, manage and maintain Executives' calendars and daily schedule.
Screen incoming correspondence and calls and make preliminary decisions as to appropriate action.
Manage logistics for internal and external meetings including, but not limited to, the following: scheduling conference rooms, preparing agendas, managing the collection and production of meeting materials, recording and distributing meeting minutes, and tracking and reporting on status of action items and deliverables.
Compose, proofread and edit correspondence, prepare letters, and memos.
Arrange complex and detailed travel plans and itineraries, and compile documents for travel-related meetings.
Ensure expense reports and purchase orders are completed accurately, within budget limits and approved within the system.
Utilize the company's internal software system and corporate resources to find new, innovative ways to improve efficiency.
Monitor deadlines and manage communications with direct reports.
Research various topics and prepare reports.
Manage special projects.
Other duties as assigned.
Skills & Abilities Needed for Position:
Proficient in Microsoft applications.
Self-motivated, with high energy and an engaging level of enthusiasm.
High degree of integrity and demonstrated ability to handle confidential information is required.
Strong oral and written communications skills that demonstrate a professional demeanor and the ability to interact with others with discretion and tact.
Organized and experienced at successfully multi-tasking.
Able to thrive in a fast paced, deadline driven environment.
Physical Requirements in a Regular workday:
Often lifting/carrying a max of 10lbs.
Often pushing/pulling a max of 10lbs.
Continuous Sitting in Office Environment
Additional Working Conditions/Aspects:
Legally eligible to work in the United States.
Valid driver's license (if applicable).
Must successfully complete pre-employment testing.
Must be able to read and speak the English language.
This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.
Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status or disability status.
Qualifications
Education
High School (required)
General Education Diploma (preferred)
Associates of Relevant field (preferred)
Bachelors (preferred)
Experience
Equivalent combination of education and experience sufficient to successfully perform the principal duties of the job. (preferred)
Financial knowledge / reporting experience a plus. (preferred)
5 years: Experience as an executive assistant reporting directly to senior management. (required)
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
