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PROGRAM OPERATIONS SPECIALIST (Project/Temporary)
PROGRAM OPERATIONS SPECIALIST (Project/Temporary) |
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As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. Hematology and Oncology is a Division within the Department of Medicine. The Division has as its primary mission, to improve cancer care by moving discoveries made in the laboratory to a clinical setting and finding new and innovative ways to use existing therapies. Our vision is to be national leaders in oncology translational medicine. The Division of Hematology and Oncology is primarily located on the Fred Hutchinson Cancer Center campus, but also has faculty and staff located at University of Washington Medical Center (UWMC, Harborview Medical Center (HMC), the VA Puget Sound Health Care System, and the UW Medicine South Lake Union complex. This position interacts closely with multiple process partners, including UW, and FHCC clinical and administrative departments, and multiple regulatory committees. The GU clinical research program is a fast paced rapidly growing team with 8 faculty and 15+ research, operations and administrative staff. At any given time the GU Program has over 25 open studies, which generates critical research funding and discovery mechanisms as well as bringing much-needed investigational treatments to oncology patients with few or no other options. The Division of Hematology and Oncology has an outstanding opportunity for a Temporary Program Operations Specialist. Position Dimensions and Impact to the University The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. This position is also key to the success of the GU Oncology Program, promoting timely and efficient study start-up while ensuring the Program’s clinical research studies are compliant and financially sound. This will require a strong partnership with faculty and staff both within and external to the program. Duties and Responsibilities Finance Administration - 70% • Effective July 2023, Workday is the financial system for the University of Washington. • Responsible for faculty salary allocation, including complicated NIH salary cap applications. • Understand and appropriately utilize multiple sources of income, including clinical trial contracts, federal grants, foundation grants, and gift accounts. • Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies. • Prepare budget proposals for grants, contracts, gifts, and operating funds requests. • Maintain grant application documents for various sponsors, such as Other Support, Biosketch etc. for NIH, DOD, and stay aware of requirement changes. • Oversee procurement, accounts payable and accounts receivable for the entire team. • Oversee budget reconciliation and perform budget closeout and reporting processes. • Provide regular financial reports for investigators and administration; create budget expenditure reports for individual projects, and overall budget projections for the group. • Work with the GU Clinical Research Director and Research Manager to develop long-term strategic objectives. • Issue and manage sub awards. Administration and Personnel Management - 30% • Hire and supervise operations and administrative staff; responsible for all HR matters including promotion, performance evaluation and corrective action. • Serve as the liaison between the program and UW Human Resources to resolve personnel issues. • Oversee faculty recruitment, appointment, and promotion processes. • Assist with visa applications. Lead Responsibilities • Serve as Program expert on post award financial management, UW and State Policies, and compliance. Required • Bachelor's Degree in Accounting, finance or business, or related field. • Minimum two years’ experience in post award financial management. • Ability to work effectively and efficiently in a group environment. • Exceptional organizational and customer service skills. • Strong written and oral presentation skills. • Ability to communicate effectively with all levels of faculty, management and clinical research staff. • Advanced computer-use skills, such as Excel, and ability to learn new systems quickly and comprehensively. • Ability to work independently and make decisions as necessary. • Ability to manage multiple priorities and to coordinate projects in a complex organization. • Must be highly organized, service-oriented, team-oriented, flexible, and resourceful. Desired • Three years’ experience in post award financial management. • Prior UW fiscal experience. • Prior experience with CTMS Oncore. • Prior experience with Workday. • Comprehensive knowledge of the rules of allocable, allowable, reasonable Working Environmental Conditions • Fast-paced office environment, with a high volume of often-complex projects. • The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and/or telephone for much of the day. • Projects may require travel between affiliate locations to facilitate budgeting communication or training. • Work week regularly exceeds 40 hours per week. • The position is located in a clinical and research environment on the Fred Hutchison Cancer Center campus. • This position requires a flexible work schedule. • Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime. • Employee is expected to be on site. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. |
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Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. |
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