Job Information
ABM Industries Administrative Assistant in Charlotte, North Carolina
Overview
ABM is one of the fastest growing teams with dynamic leadership working in a fast paced environment. Competitive pay, solid comprehensive benefits and room for advancement. The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.
Administrative Assistant
Pay: $20 to 25 per hour
The pay listed is the range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2022 Employee Benefits | Staff & Management (https://www.abm.com/abm-2022-employee-benefits-staff-management/) .
JOB DESCRIPTION
The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Aviation Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.
Essential Duties -Administrative Functions
Assist the Account Manager and/or Assistant Account Managers with any admin duties.
Conduct and answer phone calls/emails & door access intercom system.
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
Verify and create schedules and hourly reports for staff in EPAY.
Track daily missed punches and communicate with staff members to get them corrected.
Maintain files and documents organized for easy management access.
Mail checks for hourly employees.
Complete and send off Employee change forms.
HR related functions
Provide manager and employees with employee number once hired.
Schedule and assist in training/orientations for new employees as needed.
Create new employee personnel folders, and maintain all employee files.
Disposition applicants as needed.
Onboard new employees
Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
Complete employment verification requests.
Assist managers/HR staff with unemployment claims.
Forward Garnishments.
Create a monthly discrepancy for Anniversary pay and submit to payroll.
Assist hourly employees with any questions or concerns
MINIMUM REQUIREMENTS
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 3 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing Skills
Attention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
Administrative Assistant
JOB DESCRIPTION
The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.
Essential Duties -Administrative Functions
Assist the Account Manager and/or Assistant Account Managers with any admin duties.
Conduct and answer phone calls/emails & door access intercom system.
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
Verify and create schedules and hourly reports for staff in EPAY.
Track daily missed punches and communicate with staff members to get them corrected.
Maintain files and documents organized for easy management access.
Mail checks for hourly employees.
Complete and send off Employee change forms.
HR related functions
Provide manager and employees with employee number once hired.
Schedule and assist in training/orientations for new employees as needed.
Create new employee personnel folders, and maintain all employee files.
Disposition applicants as needed.
Onboard new employees
Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
Complete employment verification requests.
Assist managers/HR staff with unemployment claims.
Forward Garnishments.
Create a monthly discrepancy for Anniversary pay and submit to payroll.
Assist hourly employees with any questions or concerns
MINIMUM REQUIREMENTS
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 3 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Microsoft Office Skills
Analysis
Professionalism
Problem Solving
Supply Management
Inventory Control
Verbal Communication
Office Administration Procedures
Typing Skills
Attention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
REQNUMBER: 81329
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.